When a company decides that it’s interested in using a virtual room, it needs two primary elements: highly secure storage of their documents or files and easy access by team members. There are various pricing options for a VDR dependent on the project, industry, quantity of users, and duration. This includes per-page pricing or per-user pricing.
Many vendors charge by the number of gigabytes. This pricing method may work well for projects with relatively small text file size however it can be costly for companies exchanging large audio or video files.
The price of a VDR also varies based on the level of administrative access that is granted to the system. Some providers allow unlimited admins that can make the platform more expensive. However this feature simplifies processes and speeds up due-diligence.
Some vendors allow for integration with other commonly used platforms, like Slack or Microsoft Office which enhances the user experience and functionality. These features are typically more expensive than those that do not integrate.
The length of a project’s duration can affect the cost of a data room. A vendor will usually establish a price for a certain number of months and then charge monthly thereafter. Some vendors, like DealRoom offer discounts for M&A deals and let you end your contract when the deal has been completed. This is particularly beneficial for companies who aren’t sure how long a project will last.